Administration Tab

Use the Administration tab on the Family Partners screen to set the document folder and the sweat equity hours goal for a particular family partner.

Document Management Folder field

The Document Management Folder field tells you the name of the folder in which documents related to this family partner are or will be stored.

If the background of this field is blue, it means the folder exists and has the name shown in the field. If the background of the field is yellow, it means the folder does not exist yet.

If you wish to open the document folder (background of field must be blue) for this record in Windows, click the Open button.

If you wish to create a document folder for this record (background of field is yellow) using the default name shown in the field, click the Update button.

If you changed a family partner's name in their record, you will need to update the name of their document folder. Simply click the Update button and Keystone will automatically correct the folder name.

Do not change the names of the folders using Windows. Only modify them within Keystone.

For additional information, see the Managing Documents and Pictures in Keystone or the About Document and Picture Files and Folders sections.

Sweat Equity Hours Goal

The Sweat Equity Hours Goal pane tracks the goal, expressed in hours, of how a family's sweat equity should be achieved. Keystone automatically calculates the percentages of how much each group involved in the process should work and displays them next to these fields.

When a new family partner is added to Keystone, this pane is automatically filled in with the sweat equity goal information entered on the Hours/Sweat Equity Activities tab in Affiliate Setup. However, the goal numbers can be customized for each family partner.

1. Enter the number of hours that should be worked by the family partners themselves in the To be provided by the family partners field.
2. Enter the number of hours that may be provided by people who will be helping the family partners achieve their sweat equity goal in the Can be provided by others field.
   The percentages and the total number of hours are then calculated automatically.

If the hours contributed by others exceeds this goal, the By Others value in the Hours pane of the (S/A/F)/Demographics/Family Partnership tab is displayed in red with a gray background.

For more information, see the Scheduling and Recording Family Partner Sweat Equity section.