Mortgage/Payment Information Screen

The Mortgage/Payment Information screen contains information relating to setting up and managing the details of a homeowner's mortgage. You can open the Mortgage/Payment Information screen by choosing Finances > Mortgage/Escrow Payments or by clicking the button in the Keystone toolbar.

If you try to open this screen with the Loading Mortgage History box checked in Affiliate Setup, you will see a message reminding you that you must turn Loading History off before resuming day-to-day data entry in Keystone.

Fields in the Homeowner(s) Selection pane

This pane is used to select the homeowner whose mortgage information you wish to work with.

By default, only homeowners with mortgages marked as being active in Keystone are included in this list. To make all family partners available, check the Show All check box found at the bottom right of the Mortgage/Payment Information screen.

Field Name	Type	Description
ID	Drop-down	Each homeowner has a unique ID number. If you know the family partner's ID number, you can select it from the ID drop-down list.
Name(s)	Drop-down	The homeowner for whom you wish to review or enter mortgage information. Select from the drop-down list available in this field. If there are two people in one family partner record and they have different last names, you can find them under either last name in the Name(s) drop-down list. Double-clicking this field takes you to the Family Partners screen, where you can view additional information about the homeowners in the list. When you are finished with the Family Partners screen, click the Return button to return to this screen.
Active	Check box	Indicates that the mortgage for this homeowner is being actively tracked in Keystone. Checking this box causes the homeowner to appear by default among the homeowners in the Name(s) drop-down list and allows payment information to be recorded for them. Uncheck this box if the mortgage is no longer active. You will not be allowed to uncheck it if the homeowner's Family Partnership Level is set to V or VI. An error message will appear to remind you of this. When you uncheck this box for a mortgage, the mortgage will continue to appear on your screen until you close the screen and then reopen it.
Address	Read-only	Displays the address associated with the selected homeowner. For homeowners with active mortgages, this should be the address of the property for which the mortgage is held. Double-clicking on this field takes you to the Property Address screen, where you can view additional information about the selected homeowner’s Property Address. When you are finished with the Property Address screen, click the Return button to return to this screen.
Ref #	Read-only	Displays a reference number that identifies the mortgage internally. Many affiliates number their houses consecutively and use the house number in this field.
City	Read-only	The city of the homeowner's address.
State	Read-only	The two-letter state abbreviation of the homeowner's address.
Postal Code	Read-only	The Postal Code (ZIP Code in the U.S.) of the homeowner's address.
Show All	Check box	Check this box if you want homeowners with both active and inactive mortgages to be displayed in the Name(s) field. It is located in the lower right portion of the screen.

Special Message Area

Special messages are displayed in the area to the left and below the Close button, as well as above the Payment button. These messages are displayed in red as a warning that the homeowner’s status may require special treatment. These messages are:

Special Payment Plan - The homeowner is under a special payment plan that you may need to review on the Administration tab.
Foreclosure - The homeowner is in foreclosure
Bankruptcy - The homeowner is undergoing bankruptcy.

Tabs on the Mortgage/Payment Information screen

In the lower portion of the Mortgage/Payment Information screen are five tabs that contain information about mortgage payments for the selected homeowner. The fields on these tabs are described on their respective Help sections.

Payment Due/Schedule tab - Use the Payments Due/Schedule tab to view all debt amounts currently due from the homeowner, and to view or modify the homeowner's monthly payment amounts.
Mortgage/Principal/Escrow/Other Debt tab - Use the Mortgage/Principal/Escrow/Other Debt tab to record the initial values of the loan to the homeowner, view past amounts paid on debt, and view balance information on the various components of the homeowner's mortgage.
Payment Status History tab - Use the Payment Status History tab to view a homeowner's payment status for the current month and the past 24 months of payment history.
Escrow Admin tab - Use the Escrow Admin tab to define the payees that constitute the homeowner's escrow payment responsibilities.
Administration tab - Use the Administration tab to define the terms of a mortgage and how it is to be managed by Keystone.
Group Membership tab - Use the Group Membership tab to view the mortgage groups the selected homeowner’s mortgage is part of. This is an information-only screen. For information on how to set up group memberships, see the Mortgage Grouping section.

Buttons

Five buttons are also provided on the Mortgage/Payment Information screen for the purpose of accessing other mortgage functions.

Set Date Paid - By default, when you enter payments on the Payments screen, the Paid Date defaults to today's date. However, if you need to enter a batch of payments for a date in the past, click the Set Date Paid button, enter that date in the window that appears, then click OK.

Now when you click the Payments button to open the Payments screen, the Paid Date will default to the date you just set until you close the Mortgage/Payments Information screen. At that time, the Paid Date will go back to its default of using today's date.
Payments - opens the Payments screen, which is used for entering payments made toward the homeowner's mortgage obligations.
Disbursements - opens the Disbursements screen, which is used for recording disbursements from the homeowner's escrow account toward obligations to the homeowner's escrow recurrent payees.
Escrow History - opens the Escrow History screen, which is used to record the monthly amount due to be paid into the homeowner's escrow account, and the dates on which these monthly payments go into effect.
Principal History - opens the Principal History screen, which is used to record and later modify, if needed, the monthly amount due toward principal, and the dates on which these monthly payments go into effect.
@ (Custom Screen Positioning) - Clicking the @ symbol (lower-right) allows you to set the position of the Mortgage/Payment Information screen within the main Keystone window. After you do this, Keystone will remember this position and display the Mortgage/Payment Information screen in that same position each time you open it. This can be used, for example, to position this screen relative to the Payments screen so that you can see the contents of both at the same time. You can set a new position for the screen by clicking the @ symbol again. For more information, see the Custom Screen Positioning section.